EXECUTIVE ASSISTANT II - COOPER FOUNDATION

At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to its employees by providing competitive rates and compensation, a comprehensive employee benefits programs, attractive working conditions, and the chance to build and explore a career opportunity by offering professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

Executive Assistant II supports the needs of The Cooper Foundation.  The Executive Assistant II will support the SVP/Chief Philanthropy Officer; VP of Advancement; VP, Principal & Major Gifts; and assist the Director of Development and Foundation Team as necessary.  Has excellent written & communication skills, organized, resourceful, innovative, proactive, and thinks independently.

Will be responsible for managing calendars and all office functions, as well as receiving guests and being the point person for The Foundation Office.  Assumes responsibility for coordination of the Foundation Board Meetings: working with the Director of Development to schedule meetings/prepare board material/record minutes/finalize and preserve records. More details listed below.

Responsible for supporting the Foundation’s senior-level executive team members: Senior Vice President/ Chief Philanthropy Officer; VP of Advancement; VP, Principal & Major Gifts.

Assures proper scheduling of departmental meetings; monitors calendars for updates/changes and notifies team members. Prepares documents and material for meetings

Assists to coordinate Annual Foundation Board Calendar.  Prepares material for Board Meetings, records minutes, finalizes & preserves an orderly record of board minutes and addenda.

Assist with Cooper Foundation events and functions as directed.   Evening and weekend events may occur.

Maintains and enters data into Foundation bases, including email list management and knowledgeable of Raiser’s Edge donor tracking software

Handles correspondence as requested (letters, memos, return calls); strong attention-to-detail, excellent written and verbal communication skills are necessary.  Assures proper handling of letters, memos and mail

Process Reimbursement for SVP, VPs, DoD, Department.  Coordinate and Initiate requisitions, PO and disbursements as directed by Finance Manager.

Responsible to upload TY letters for each donor record in database; back-up detail & hard copies filed and stored – all completed in timely manner after each fundraising campaign

Minimum of 3-5 years experience in an administrative support role. Strong computer skills with proficiency in a variety of databases, including email list management software and Microsoft office.

Raiser’s Edge donor tracking experience preferred. Must be detail oriented, have excellent organizational skills, and the ability to handle multiple tasks concurrently. 

Flexibility with assignments and scheduling, and ability to work well under pressure preferred.

High School Diploma or Equivalent required, some college preferred.

Candidate must possess strong attention to detail and have excellent written and verbal communication skills.  Knowledge of Microsoft Outlook, Work, PowerPoint, Excel a must.  Kronos, Lawson, WebEx and Microsoft Visio is preferred. Scheduled Days / Hours: MTWTF